PC MINS MAY 2010
. Draft Minutes of the Annual meeting of Borough Green Parish Council held at 7.45pm on Monday 10 May 2010
in the Annexe to The Church of the Good Shepherd.
Present: Cllrs J Bailey, Mrs V Farina, Mrs J Lucas, Mrs V McWilliam, Mrs S Murray, S Perry, M Taylor, C Willsher,
Apologies: T Shaw, M Yianni, T&MBCllr D Evans.
No members of the public were in attendance.
Election of Chairman
Clerk invited nominations for Chairman. Cllr Mrs Murray 0proposed Cllr Perry, seconded by Cllr
Mrs McWilliam. There being no other nominations, Cllr Perry was duly ELECTED, signed the
Declaration of Acceptance and took the chair.
2. Apologies for Absence were ACCEPTED from Cllr Shaw (work), Cllr Yianni (work), and
T&MBCllr D Evans.
3. Election of Vice-Chairman
Cllr Perry proposed Cllr Mrs Murray, seconded by Cllr Mrs Farina. Cllr Taylor offered himself for
election, this was not seconded. There being no other nominations Cllr Mrs Murray was duly
ELECTED.
Sincere congratulations and good wishes were expressed to Cllr Mrs Murray on her nomination to
serve a second consecutive term as Mayor of Tonbridge & Malling Borough Council. The current
Deputy Mayor is unable to accept the nomination due to ill health
4. Declarations of Interest
In the course of normal business being conducted and in particular, in connection with Planning
and proposed Planning items, all Councillors confirmed that that they are open-minded and that
any comments they make are done so without bias, pre-disposition or pre-determination,
irrespective of personal comments made outside the meeting.
Councillors will take into account any relevant information put before them and not rule out any
factors before reaching a final decision.
Cllr Taylor declared an interest in item 18 Cheques for signature - Skate Park maintenance.
5. Minutes of the meeting 6 April 2010: item 216 football pitches - delete "costs" add " technical
support". Item 217 (iv) delete "entrance gate: report from Facilities Cttee". The amended
minutes were signed as a true record.
6. Matters Arising
211. Cascade Ptnrships Ltd: Chairman reported on his discussions and advised that T&MBC is in
agreement to the parish council taking a lead role and being involved in any development
consultation process. AGREED that Chairman will continue to liaise and provide Clerk with
further information.
211. J Tebbutt: Age of players of newly-formed football team noted. Whilst BGPC encourages
the initiative, it was ratified that there will be no senior football pitches available in Borough Green
next season. Cllr Mrs McWilliam will liaise with Mr Tebbutt regarding possible future requirements
at Potters Mede.
217. Cllr Taylor was thanked for the maintenance work he had undertaken at the Recreation
Ground in recent weeks.
221. Pop-In: Age Concern have confirmed that, due to extremely good attendance, use of the
committee room is required. Favourable consideration of BGPC funding the hire charge at a
specially-negotiated rate would be appreciated. RESOLVED that this be agreed. Further
information regarding the number of Borough Green residents attending will be requested.
7. Election of committees/liaison groups
The following committees were agreed:
Facilities - Cllrs Perry, Taylor, Willsher + another to be agreed.
Sports Clubs Liaison: Football: Cllr Mrs Howden
Bowls: Cllr Willsher
Highways, Footways, Footpaths & Street Lighting: Cllr Willsher, Cllr Taylor and Cllr Yianni
Finance Cttee: Cllrs Perry, Bailey, Mrs Lucas, Mrs Murray and Cllr Taylor + Cllr Willsher if/when
required.
Complaints: Cllrs Willsher, Mrs Lucas, Mrs McWilliam and Mrs Farina
KALC: Cllrs Perry and Willsher
Village Hall Representative: Cllr Mrs McWilliam and Cllr Perry
Quarries Liaison: Cemex - Cllr Willsher
Nepicar: Cllr Willsher
PACT Panel - Cllr Taylor
Men of Trees: Cllrs Willsher, Mrs Lucas and Mrs McWilliam
Parish Partnership Panel: Cllrs Perry with invites to other Cllrs as/when appropriate. Noted that
any Cllr can attend as a member of the public.
Basted Mill Public Open Space Joint Cttee: Cllrs Bailey and Willsher
Skate Park Cttee: Cllr Perry and Cllr Bailey
Potters Mede Steering Group: Cllrs Perry, Bailey, Willsher , Mrs McWilliam, Mrs Murray and Mrs
Howden
Websites liaison: Cllr Perry
CCTV Liaison Group: Cllrs Perry, Willsher and Bailey
J5 Slips: Cllr Perry
Parish Plan: Cllrs Perry, Willsher, Taylor and Mrs Farina
Rail Forum: Cllrs Perry and Mrs Farina
After discussion AGREED that committees/liaison groups will decide on their management
Procedures but consideration will be given to (1) appointment of Chairman and Vice-Chairman
(2) decide number and dates of meetings well in advance (3) If the Chairman is not available for a
planned meeting, the Vice-Chairman will lead the meeting.
8. Planning Matters
TM/10/00747/FL Extension, flank windows and solar panels - 17 Lendon Road. No observations
but query whether existing foundations/footings will support an upper storey.
TM/10/00795/LDE LDF: use as 2no flats + extensions - 6A Station Road. No observations.
TM/10/00960/FL: extensions - 24 Wye Road. No observations.
TM/09/2028/R244 & 27 & TM/07/512/R39 & 40 Restoration and landscaping details - Borough
Green Sandpit. Chairman will prepare the council's response for submission by 2 June 2010.
Any comments for inclusion to be sent to him with a copy to the Clerk.
Planning decisions
TM/08/3715 & TM/93/0305 Variation of conditions to replace noise attenuation mound with fence
Borough Green Quarry. Permission granted.
TM/10/00362/LDP Rear dormer extension - 9 Station Road. LDC granted.
TM/10/0569 Access and crossover - 80 Maidstone Road. Permission refused.
TM/10/0751 Rear extension - LDC granted.
TM/09/01510/FL Redevelopment of petrol filling station and retail sales building - r/o and 84-106 Maidstone Road. For consideration by T&MBC Area 2 Planning Cttee 12 May 2010. Applications to speak to be registered with T&MBC asap and no later than 10 minutes before the start of the meeting. It is understood that a site visit is being recommended.
9. Correspondence
Noted:
KALC Minutes of the meeting 18.03.10
T&MBC Increase in rate of small business rate relief
M Taylor Skatepark inspection report April 2010 (Copy to Cllr Perry)0
West Kent Watch Sevenoaks newsletters (copies to all Cllrs)
KCC Kent Trading Standards Alerts (copies to all Cllrs)
T&MBC T&M Community Safety Ptnrship Bulletin May 2010 (copies to all Cllrs)
CPRE Magazines Spring 2010
Applause Rural Touring Autumn 2010 Programme
KHS Weather damage to roads: planned repairs (copies to all Cllrs)
T&MBC PPP meeting 25.05.10: date for agenda items (copies to Cllrs Perry & Taylor)
BMPOS Annual meeting 8pm Thursday 27 May 2010, Platt Memorial Hall
T&MBC Adoption of the MDE DPD and further changes to the proposals map:
documents passed to Chairman for perusal.
Kent Downs Information to Chairman re locations for Gateway signs. Chairman reported:
locations for signs are being finalised. Noted that a Gateway Sign will replace the T&MBC sign
at the Dark Hill roundabout.
Mr & Mrs Carpenter Concern about height and stability of trees on south side of Harrison
Road. Copies to Cllrs Perry, Willsher and Mrs Murray. Cllr Willsher accompanied the T&MBC
Trees Officer on her inspection. There is nothing to suggest that the fir trees are unstable
although one is damaged and may require some attention. Ownership will be clarified with KHS
and the matter will be passed to T&MBC. Cllr Willsher will advise Mr & Mrs Carpenter.
Kent County Agricultural Society ‘Living Land initiative': working with Action for Communities
in Rural Kent and sponsoring the Environmental section of the Best Kept Village Competition, the
aim is to educate young children in farming, agriculture, countryside and environment. Request
for financial contribution. Cllr Mrs Murray gave further information. AGREED that whilst this is a
worthy initiative it does not involve Borough Green schools. Noted.
KALC Power of Well Being Training, Sevenoaks 24 May 2010. RESOLVED that Cllrs Mrs
Farina, Mrs Lucas and Mrs McWuilliam will attend.
Speedwatch Group Agenda and minutes of the meeting 13.04.10 (copies to Cllr Perry).
Chairman reported. He will attend the Malling Area Partnership meeting later in the week and
will thus give updated information at the next PC meeting.
Mrs Coggin Parking of vehicles on footways, Annetts Hall (Copies to all Cllrs). AGREED to pass
this to T&MBC.
10. Groundsman
(i) Clerk will send a list of duties/draft job description to the Facilities Cttee for consideration.
(ii) Subsequently the committee will agree advertising procedures
11. Parish Council-owned Street Lighting
(i) Clerk advised that a KCC licence is required for the installation of an additional light in Station Rd. This will be progressed by the Clerk.
(ii) AGREED that Cllrs Taylor and Willsher will prepare a letter for Clerk to send to SEC, setting
out BGPC's proposals for some in-house maintenance of street lights and ask for their
assurance that they will subsequently agree to continue maintenance of same.
12. Potters Mede Sports Hall Copies of a suggestion for a steel-clad/framed sports hall had been
passed to all Cllrs. After discussion AGREED that all members of the Steering Group will
provide updates on their particular area of responsibility, for consideration at the next meeting of
the Group. Subsequently, the full council will hold a special meeting to discuss Potters Mede.
Cllr Mrs McWilliam left the meeting.
13. Potters Mede
(i) Football Pitches: copies of an e-mail from Potters FC had been sent to all Cllrs. AGREED
that there will be regular liaison with the club to keep them informed of plans and progress of
Potters Mede building and grounds. Currently they will be advised that plans are not finalised
but their offer of assistance is noted with thanks.
There was further discussion about pitch requirements and copies of a layout plan for 3no
Pitches was circulated and considered. AGREED that competitive quotations will be required for
three stages of the work:
- (a) weed treatment and subsequent grass sowing
- (b) earth works
- (c) drainage works
After discussion AGREED that 2no full-size pitches are required: Chairman will ascertain
regulation sizes. Further AGREED that Cllr Bailey will act as Project Manager.
Clerk advised that it is unlikely that the Royal Engineers would be able to assist with technical
support due to being fully-committed with military duties.
AGREED that planned tree surgery at Potters Mede will not be too severe in order to ensure
that the West boundary is protected. Cllr Willsher will liaise with the tree surgeon.
Cllr Mrs Farina left the meeting.
(ii) Church of the Good Shepherd - request for use of grounds for a service 13.05.10. AGREED
14. Recreation Ground
(i) Boundary hedge/fence - to consider condition and possible work required to section
of west boundary: Cllrs Taylor and Willsher have inspected. RESOLVED that Cllr Taylor will
liaise with the residents and install stakes in order to stabalise hedge.
(ii) Memorial Pavilion - to give further consideration of protection of memorial stones. Chairman
is continuing to research other materials for protect of stones. Cllr Taylor was thanked for
removing broken glass.
(iii Ball Park - RESOLVED to purchase steel panels for maintenance of goal posts. Cllr Taylor
will advise Clerk of materials required and carry out the work.
15. Salt Bins
Cllr Taylor had circulated information and map of proposed locations to all Cllrs. He reported
on his liaison with the residents. RESOLVED that (1) BGPC will be liable for all bins they
install on private land to give further consideration to possible locations for new bins (2)
locating a bin on private land will not give BGPC any hold over that land (3) legal
agreements will be prepared and BGPC will pay costs for both sides in this connection.
16. Footpaths and Public Open Spaces
(i) Copies of information from T&MBC regarding ownership and maintenance of The
Knob, Crowhill had been passed to all Cllrs. After discussion AGREED that because of cost
implications, the time is not right to transfer the land into BGPC ownership. For
consideration again next year.
(ii) Cllr Taylor advised that KHS is unable to resurface Bellows Lane due to cost and restricted
access. KHS hope to resurface the Tilton Rd/Sevenoaks Road footpath during the current
financial year.
There is concern that weeds are growing through the surface of the Rock Rd/Staleys Road
path.
(ii) Re-scheduled date of the Annual Meeting of Basted Mill Public Open Space: 8pm Thursday
27 May 2010, Platt Memorial Hall noted
17. Written reports from County & Borough Cllrs. & BGPCllrs. who sit as representatives
on local organisations + Clerks' Report
There were no written reports.
KHS will be asked to ensure that, as routine maintenance, they cut back vegetation to post
line on the south side of the Conyerd Rd/Quarry Hill Road junction in order to preserve sight
lines.
18. Cheques for Signature
Payments as listed and circulated to all Cllrs.
BACS
£735.22 R Springett - Asst. Groundsman 1/4 - 30/4/10
£1254.28 H Damiral - Clerk April 2010
£575.17 KCC - Superannuation April 2010
£60.00 J Stephens - Websites maintenance April 2010
£341.64 EDF - street lighting supply March 2010
£218.73 SEC - Street lighting maintenance April 2010
£391.91 Wrotham PC - Skate Park maint. March & April 2010 + quarterly inspection
£59.00 T&MBC - Rates, Memorial Pavilion May 2010
£341.64 EDF - street lighting supply April 2010
£37.49 Kent Aluminium - Maintenance materials, Recreation Ground
£47.25 BGVHMC - Committee Room hire, Pop-In Feb & March 2010
£413.10 BGVHMC - Hire of hall & cttee room, Pop-In April - June 2010
332 332 £35.00 Action with Communities in Rural Kent - Subscription 2010/11
333 333 £25.00 Kent Men of the Trees - Membership 2010/11
334 334 £211.50 PC Matters Ltd - Computer repair
335 335 £63.01 Cash - Rec. Gds.& Western Rd planters maintenance, Imprest A/C
336 336 £99.29 Zen Internet Ltd - Domains registration 2010/11
337 337 £1586.25 Stryker Communications Ltd - CCTV Network communication services
338 £29.32 Kidmans - Strimmer materials
339 339 £285.00 J Lawrenson - Cutting beech hedge, Rec.Gd.
340 340 £98.12 Royal British Legion Industries - Signs, Potters Mede
Proposed by Cllr Mrs Murray, seconded by Cllr Willsher that the above cheques be paid.
RESOLVED that the payments be made.
19. Future dates
(i) Date of the next Meeting Monday 7 June 2010 in The Annexe to The Church of the
Good Shepherd. Immediately prior to the meeting there will be a period for public
consultation commencing at 7.30 pm and lasting for a maximum period of fifteen
minutes.
(ii) The Parish Office, located within Borough Green Village Hall, will be open with two
Parish Councillors present on Saturday 5 June 2010 10 - 12 noon
20. There were no matters for discussion in committee
The meeting closed at 22.40 hrs